Council Visitation Form

Council Visitation Form – Visitors Form

Council: _____________________________________________________________

President: _________________________________ Phone #: _____________________

Meeting Place: __________________________________________________________

Meeting Day and Time: ___________________________________________________

Visitors: ______________________________ and _____________________________

Date: __________________________ Date of last visit: _________________________

Visitors: please circle Yes or No for each question. Comment wherever appropriate. It may be necessary to ask the praesidium officers about some of the questions when you meet with them after the meeting.

		Meeting Time and Place	Comments
Yes	No	Is the meeting place adequate?
Yes	No	Do the officers come early to set up?
Yes	No	Is the altar kept neat?
Yes	No	Are supplies available?
Yes	No	Can everyone hear?
Yes	No	Is the setting of the meeting adequate?
Yes	No	Is the agenda prepared and sent to the officers ahead of time

		The Rosary/Spiritual Reading
Yes	No	Did the meeting begin on time?
Yes	No	Did members kneel for the rosary?
Yes	No	Did each member use a rosary?
Yes	No	Did each member pray the rosary reverently?
Yes	No	Was the spiritual reading suitable?

		The Minutes
Yes	No	Are the minutes written neatly in ink or typed?
Yes	No	Are the minutes complete and written in full sentences?
Yes	No	Did the reading of the minutes set a good tone for the meeting?

		The Attendance
Yes	No	Is the attendance report prepared and audible?
Yes	No	Are the records complete and up-to-date?
Yes	No	Is attendance at functions included?
Yes	No	Do members have legitimate excuses for missing a meeting?
Yes	No	If members must miss a meeting, do they call the VP?
Yes	No	Do all members have punctual and regular attendance?
Yes	No	Is there follow-up of members who miss regularly?
Yes	No	Are officers instructed before being approved?

		Elections
Yes	No	Is proper election procedures followed?
Yes	No	Are elections announced one month ahead?
Yes	No	Are duties explained to nominees before the election?

		The Treasurer’s Report
Yes	No	Is the Treasurer’s report prepared and audible?
Yes	No	Are the records kept neatly in ink?
Yes	No	Is a Senatus donation given every month?
Yes	No	Does the council have a bank account?
Yes	No	Are there any financial problems?

		The Reports
Yes	No	Is a report scheduled for every meeting?
Yes	No	Are reports complete, giving a good picture of the praesidium or council?
Yes	No	Is there discussion following the report?
Yes	No	Are reports given when they are due?
Yes	No	Are comments on the reports noted?

		The Catena
Yes	No	Is the Catena prayed properly, including appropriate pauses?

		The Allocutio
Yes	No	Was the allocutio given on a Legion topic?
Yes	No	Was the allocutio a talk and not a reading?
Yes	No	Was it given by the Spiritual Director, by the president, or a member designated by the president ____________________________?

		Other Business
Yes	No	Are reports of functions given?
Yes	No	Do officers report on the meeting of the higher council each month?
Yes	No	Are announcements made?

		Other
Yes	No	Was the letter from the Correspondent read and discussed?
Yes	No	Do the members seem to understand the Legion system?
Yes	No	Was the president’s control of the meeting and t he discipline at the meeting satisfactory?
Yes	No	Do members show respect for each other?

Other comments, observations, concerns: