Forms for the Council Vice President

The forms are what we use at Senatus.  You should have something similar in your council.

#1 Form for recording the name, office, term, mailing address and phone for each new officer.

#2 Form for gathering attendance information at the council meeting.  This is also kept as the permanent attendance record for each officer for the entire year.

#3 Form for recording new officers to be presented to the council body for appointment or ratification.  A copy of this should be given to the secretary for inclusion for the minutes.

#4 Form for recording the praesidium attendance at the council meeting.  Fill in this form from all the information on form #2.  Use the total row at the bottom for calculating the percent present.

#5 Form for summarizing the attendance at the council meeting.  Use form 4 as the source to complete form 5.  This form is what is read out at the attendance report at the council meeting.  A copy of this form should be given to the secretary for inclusion in the minutes.

For Senatus and Regiae:

#6 Form for recording the attached council officers attendance at the council meeting.